Area Policy Manual

By | November 7, 2019

Ontario South Policies & Guidelines Manual

How the information of this page is organised

This page contains the latest updates of the Area Policy Manual. There are links to actual content and below each section link is an index of subjects in each section.


INDEX SECTION 1

1. Introduction
2. Purpose of the Manual
3. Distribution of the Manual
4. Revisions to the Manual
5. Maintenance of the Manual
6. Overview of Ontario South Meetings
7. District Boundaries Background Information
8. OSA Proposed Guidelines for Groups wanting to change Districts
9. Registration Process for an Al-Anon Group
10. Email Etiquette



INDEX SECTION 2a

1. Eligibility Criteria for All Executive Positions
2. Time Line for Election of Executive
3. Filling Vacancies
4. Common Responsibilities of Executive
5. Delegate
6. Alternate Delegate
7. Chairperson
8. Secretary
9. Treasurer
10. Advisor


INDEX SECTION 2b

1. General
2. Eligibility Criteria
3. Time Line for Coordinators
4. Filling Vacancies
5. Common Responsibilities of All Coordinators
6. Open Lines Editor
7. Public Outreach Coordinator
8. Alateen Coordinator
9. Group Records Coordinator
10. Archives Coordinator
11. Literature Coordinator
12. Website Coordinator
13. Area Alateen Process Person (AAPP)


INDEX SECTION 2c

1. Eligibility Criteria for All Positions
2. Group Representative (GR)
3. Alternate Group Representative (AGR)
4. District Representative (DR)
5. Alternate District Representative (ADR)
6. Al-Anon Information Service Representative (AIS Rep.)
7. Al-Anon Information Service Chairperson (AIS Chair)
8. Alateen Advisory Committee Chairperson
9. Trillium Chairperson


INDEX SECTION 2d

  1. General
  2. Ontario South Process
  3. Time Line

INDEX SECTION 3

1. Introduction
2. Purpose
3. Timing
4. Location
5. Accommodation
6. Travel Costs
7. Meals
8. Other Expenses
9. Floats


INDEX SECTION 4

  1. Background
  2. Members
  3. Timing
  4. Location
  5. Bids
  6. Registration & Fee
  7. Registration Form
  8. Accommodation
  9. Meals
  10. Costs
  11. Planning
  12. Notice of Agenda & Motions
  13. Roll Call
  14. Vote to Establish Procedures
  15. Motions
  16. Clarification of Voting/Motion Process
  17. Voice
  18. Voting
  19. Ask-It Basket

INDEX SECTION 5a

  1. Background
  2. Attendance
  3. Timing
  4. Location
  5. Bids
  6. Registration
  7. Costs
  8. Registration Form
  9. Host Committee
  10. Planning Assembly
  11. Notice of Assembly, Agenda & Motions
  12. Vote to Establish Procedures
  13. Introduction of Motions and Items for Discussion
  14. Clarification of Voting/Motion Process
  15. Who is Allowed to Vote
  16. Time Keeper
  17. Voice
  18. Seating
  19. Service Positions
  20. Ask-It Basket
  21. Item for Consideration
  22. Election of Ontario South Executive

INDEX SECTION 5b

1. Responsibilities of Chairperson
2. Suggested Meeting Schedule
3. Registration Person
4. Literature Person
5. Information Person
6. Art Person
7. Secretary
8. Greeter Person
9. Country Store Person



INDEX SECTION 7a

A: Trillium Charter
1. General
2. Name
3. Statement of Purpose
4. Date
5. Location
6. Financial Backing
7. Trillium Committee Autonomy


INDEX SECTION 7b

  1. Committee Position
  2. Shadow Committee
  3. Common Responsibilities of All Committee and Shadow Committee Members
  4. Chairperson
  5. Co-Chair
  6. Past-Chair
  7. Secretary
  8. Treasurer
  9. Al-Anon Program Coordinator
  10. Hotel Liaison Coordinator
  11. Registration Coordinator
  12. Graphics Coordinator
  13. Hospitality Coordinator
  14. Media Coordinator/Voice of the Conference
  15. Literature Coordinator
  16. Alateen Program Coordinator
  17. Alateen Advisor
  18. A.A. Program Coordinator
  19. Greeter Coordinator
  20. OSA Executive Liaison



SECTION 10: FORMS & Miscellaneous Ontario South Forms

(Form to obtain permission for Alateen members to attend events under the care of a Sponsor/SAM)

(Form to obtain medical information for Alateen members and is required when Alateen members attend events under the care of a Sponsor/SAM.)

(Form to be completed by: Member applying for certification, DR and AAPP.)

(Form to be included with group and personal contributions to OSA, and mailed to the Area Treasurer.)

(Form to itemize expenses to be submitted with receipts to the Area Treasurer.)

(Form provides details of location requirements and is to be completed by the DR of the District submitting a bid to host Assembly.)

(Form to be completed and submitted by members willing to stand for Executive positions.)

(Form to be completed and forwarded to Ontario South Literature Distribution Centre for members wanting to be added to the Speaker List available through LDC.)


This form is to be completed and submitted, to Group Records Coordinator when any group information changes, for example, location of meeting, time of meeting, GR, contact person, or CMA changes.

WSO Forms
Standard forms from WSO for various record keeping purposes, made available in paper form in the manual, and a PDF version that may be printed from the Ontario South website.


Form to be completed and submitted, through the DR, to the AAPP.
Form is specifically for Alateen group registration and when any group information changes.
For example: Sponsors, location of meeting, time of meeting, GR, contact person, or CMA changes.
See Section 11C.



(Form to be completed by the Member applying for certification, and submitted with Ontario South FORM C, to the AAPP.)


(Form suggests what to record when submitting a Group History to Ontario South Archives.)


INDEX SECTION 11a

1. Background
2. Affirmation of appropriate conduct within the Alateen program
3. Registration Process for SAM
4. Registration Process for an Alateen Group
5. Additional Safety Guidelines
6. Frequently asked questions
7. Resources


INDEX SECTION 11b

1. General
2. The Supportive Al-Anon Person (SAM) Certification Process
3. Application documents
4. Re-certification process
5. Re-certification Documents
6. Time Frame for Registration and Re-Certification


INDEX SECTION 11c

1. General
2. Group Registration Process
3. Verification of Alateen Group Information
4. Changes to Alateen Group Information


INDEX SECTION 11d

1. Excerpts from OSA motion October 2005
2. (Comments on) WSO Guideline G-34, Alateen Safety Guidelines
3. Forms
4. Other Suggestions
5. Creation of the Guidelines


INDEX SECTION 11e

  1. Background
  2. General
  3. At the Conference/Assembly
  4. Overnight Stays
  5. Alateen Participation in Al-Anon/Alateen or AA Conference Committee
  6. Other suggestions

INDEX SECTION 11f

1. Background



INDEX SECTION 12a

1. Groups
2. Districts


INDEX SECTION 12b

1. Background
2. Scope
3. General Correspondence
4. Executive Meeting documents
5. AWSC & Assembly
6. Financial Information
7. Blank Forms
8. Form Letter
9. Area Manual
10. Assembly Host Committee Minutes
11. Destruction
12. Electronic Data
13. Transfer to Area Archivist
14. AAPP Police Record Checks