Ontario South Assembly Policies & Guidelines Manual
How the information of this page is organised
Revision date July 2020
This page contains the latest updates of the Ontario South Assembly Policy & Guidelines Manual. There are links to actual content and below each section link is an index of subjects in each section.
SECTION 1
INDEX SECTION 1
1. Introduction
2. Purpose of the Manual
3. Distribution of the Manual
4. Revisions to the Manual
5. Maintenance of the Manual
6. Overview of Ontario South Meetings
7. District Boundaries Background Information
8. OSA Proposed Guidelines for Groups wanting to change Districts
9. Registration Process for an Al-Anon Group
10. Email Etiquette
SECTION 2
INDEX SECTION 2a
1. Eligibility Criteria for All Executive Positions
2. Time Line for Election of Executive
3. Filling Vacancies
4. Common Responsibilities of Executive
5. Delegate
6. Alternate Delegate
7. Chairperson
8. Secretary
9. Treasurer
10. Advisor
INDEX SECTION 2b
1. General
2. Eligibility Criteria
3. Time Line for Coordinators
4. Filling Vacancies
5. Common Responsibilities of All Coordinators
6. Open Lines Editor
7. Public Outreach Coordinator
8. Alateen Coordinator
9. Group Records Coordinator
10. Archives Coordinator
11. Literature Coordinator
12. Website Coordinator
13. Area Alateen Process Person (AAPP)
INDEX SECTION 2c
1. Eligibility Criteria for All Positions
2. Group Representative (GR)
3. Alternate Group Representative (AGR)
4. District Representative (DR)
5. Alternate District Representative (ADR)
6. Al-Anon Information Service Representative (AIS Rep.)
7. Al-Anon Information Service Chairperson (AIS Chair)
8. Alateen Advisory Committee Chairperson
9. Trillium Chairperson
INDEX SECTION 2d
- General
- Ontario South Process
- Time Line
SECTION 3
INDEX SECTION 3
1. Introduction
2. Purpose
3. Timing
4. Location
5. Accommodation
6. Travel Costs
7. Meals
8. Other Expenses
9. Floats
SECTION 4
INDEX SECTION 4
- Background
- Members
- Timing
- Location
- Bids
- Registration & Fee
- Registration Form
- Accommodation
- Meals
- Costs
- Planning
- Notice of Agenda & Motions
- Roll Call
- Vote to Establish Procedures
- Motions
- Clarification of Voting/Motion Process
- Voice
- Voting
- Ask-It Basket
SECTION 5
INDEX SECTION 5a
- Background
- Attendance
- Timing
- Location
- Bids
- Registration
- Costs
- Registration Form
- Host Committee
- Planning Assembly
- Notice of Assembly, Agenda & Motions
- Vote to Establish Procedures
- Introduction of Motions and Items for Discussion
- Clarification of Voting/Motion Process
- Who is Allowed to Vote
- Time Keeper
- Voice
- Seating
- Service Positions
- Ask-It Basket
- Item for Consideration
- Election of Ontario South Executive
INDEX SECTION 5b
1. Responsibilities of Chairperson
2. Suggested Meeting Schedule
3. Registration Person
4. Literature Person
5. Information Person
6. Art Person
7. Secretary
8. Greeter Person
9. Country Store Person
SECTION 6
SECTION 7
INDEX SECTION 7a
A: Trillium Charter
1. General
2. Name
3. Statement of Purpose
4. Date
5. Location
6. Financial Backing
7. Trillium Committee Autonomy
INDEX SECTION 7b
- Committee Position
- Shadow Committee
- Common Responsibilities of All Committee and Shadow Committee Members
- Chairperson
- Co-Chair
- Past-Chair
- Secretary
- Treasurer
- Al-Anon Program Coordinator
- Hotel Liaison Coordinator
- Registration Coordinator
- Graphics Coordinator
- Hospitality Coordinator
- Media Coordinator/Voice of the Conference
- Literature Coordinator
- Alateen Program Coordinator
- Alateen Advisor
- A.A. Program Coordinator
- Greeter Coordinator
- OSA Executive Liaison
SECTION 8
SECTION 9
SECTION 10: FORMS & Miscellaneous Ontario South Forms
SECTION 11
INDEX SECTION 11a
1. Background
2. Affirmation of appropriate conduct within the Alateen program
3. Registration Process for SAM
4. Registration Process for an Alateen Group
5. Additional Safety Guidelines
6. Frequently asked questions
7. Resources
INDEX SECTION 11b
1. General
2. The Supportive Al-Anon Person (SAM) Certification Process
3. Application documents
4. Re-certification process
5. Re-certification Documents
6. Time Frame for Registration and Re-Certification
INDEX SECTION 11c
1. General
2. Group Registration Process
3. Verification of Alateen Group Information
4. Changes to Alateen Group Information
INDEX SECTION 11d
1. Excerpts from OSA motion October 2005
2. (Comments on) WSO Guideline G-34, Alateen Safety Guidelines
3. Forms
4. Other Suggestions
5. Creation of the Guidelines
INDEX SECTION 11e
- Background
- General
- At the Conference/Assembly
- Overnight Stays
- Alateen Participation in Al-Anon/Alateen or AA Conference Committee
- Other suggestions
INDEX SECTION 11f
1. Background
SECTION 12
INDEX SECTION 12a
1. Groups
2. Districts
INDEX SECTION 12b
1. Background
2. Scope
3. General Correspondence
4. Executive Meeting documents
5. AWSC & Assembly
6. Financial Information
7. Blank Forms
8. Form Letter
9. Area Manual
10. Assembly Host Committee Minutes
11. Destruction
12. Electronic Data
13. Transfer to Area Archivist
14. AAPP Police Record Checks