Area Policy Manual

Ontario South Assembly Policies & Guidelines Manual

How the information of this page is organised

Revision date July 2020

This page contains the latest updates of the Ontario South Assembly Policy & Guidelines Manual. There are links to actual content and below each section link is an index of subjects in each section.

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SECTION 1

INDEX SECTION 1

1. Introduction
2. Purpose of the Manual
3. Distribution of the Manual
4. Revisions to the Manual
5. Maintenance of the Manual
6. Overview of Ontario South Meetings
7. District Boundaries Background Information
8. OSA Proposed Guidelines for Groups wanting to change Districts
9. Registration Process for an Al-Anon Group
10. Email Etiquette

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SECTION 2

INDEX SECTION 2a

1. Eligibility Criteria for All Executive Positions
2. Time Line for Election of Executive
3. Filling Vacancies
4. Common Responsibilities of Executive
5. Delegate
6. Alternate Delegate
7. Chairperson
8. Secretary
9. Treasurer
10. Advisor

INDEX SECTION 2b

1. General
2. Eligibility Criteria
3. Time Line for Coordinators
4. Filling Vacancies
5. Common Responsibilities of All Coordinators
6. Open Lines Editor
7. Public Outreach Coordinator
8. Alateen Coordinator
9. Group Records Coordinator
10. Archives Coordinator
11. Literature Coordinator
12. Website Coordinator
13. Area Alateen Process Person (AAPP)

INDEX SECTION 2c

1. Eligibility Criteria for All Positions
2. Group Representative (GR)
3. Alternate Group Representative (AGR)
4. District Representative (DR)
5. Alternate District Representative (ADR)
6. Al-Anon Information Service Representative (AIS Rep.)
7. Al-Anon Information Service Chairperson (AIS Chair)
8. Alateen Advisory Committee Chairperson
9. Trillium Chairperson

INDEX SECTION 2d

1. General
2. Ontario South Process
3. Time Line

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SECTION 3

INDEX SECTION 3

1. Introduction
2. Purpose
3. Timing
4. Location
5. Accommodation
6. Travel Costs
7. Meals
8. Other Expenses
9. Floats

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SECTION 4

INDEX SECTION 4

1. Background
2. Members
3. Timing
4. Location
5. Bids
6. Registration & Fee
7. Registration Form
8. Accommodation
9. Meals
10. Costs
11. Planning
12. Notice of Agenda & Motions
13. Roll Call
14. Vote to Establish Procedures
15. Motions
16. Clarification of Voting/Motion Process
17. Voice
18. Voting
19. Ask-It Basket

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SECTION 5

INDEX SECTION 5a

1. Background
2. Attendance
3. Timing
4. Location
5. Bids
6. Registration
7. Costs
8. Registration Form
9. Host Committee
10. Planning Assembly
11. Notice of Assembly, Agenda & Motions
12. Vote to Establish Procedures
13. Introduction of Motions and Items for Discussion
14. Clarification of Voting/Motion Process
15. Who is Allowed to Vote
16. Time Keeper
17. Voice
18. Seating
19. Service Positions
20. Ask-It Basket
21. Item for Consideration
22. Election of Ontario South Executive

INDEX SECTION 5b

1. Responsibilities of Chairperson
2. Suggested Meeting Schedule
3. Registration Person
4. Literature Person
5. Information Person
6. Art Person
7. Secretary
8. Greeter Person
9. Country Store Person

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SECTION 6

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SECTION 7

INDEX SECTION 7a

A: Trillium Charter
1. General
2. Name
3. Statement of Purpose
4. Date
5. Location
6. Financial Backing
7. Trillium Committee Autonomy

INDEX SECTION 7b

1. Committee Position
2. Shadow Committee
3. Common Responsibilities of All Committee and Shadow Committee Members
4. Chairperson
5. Co-Chair
6. Past-Chair
7. Secretary
8. Treasurer
9. Al-Anon Program Coordinator
10. Hotel Liaison Coordinator
11. Registration Coordinator
12. Graphics Coordinator
13. Hospitality Coordinator
14. Media Coordinator/Voice of the Conference
15. Literature Coordinator
16. Alateen Program Coordinator
17. Alateen Advisor
18. A.A. Program Coordinator
19. Greeter Coordinator
20. OSA Executive Liaison

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SECTION 8

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SECTION 9

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All Ontario South Forms have been moved to the Ontario South Forms page. Click this text to navigate there directly.

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SECTION 11

INDEX SECTION 11a

1. Background
2. Affirmation of appropriate conduct within the Alateen program
3. Registration Process for SAM
4. Registration Process for an Alateen Group
5. Additional Safety Guidelines
6. Frequently asked questions
7. Resources

INDEX SECTION 11b

1. General
2. The Supportive Al-Anon Person (SAM) Certification Process
3. Application documents
4. Re-certification process
5. Re-certification Documents
6. Time Frame for Registration and Re-Certification

INDEX SECTION 11c

1. General
2. Group Registration Process
3. Verification of Alateen Group Information
4. Changes to Alateen Group Information

INDEX SECTION 11d

1. Excerpts from OSA motion October 2005
2. (Comments on) WSO Guideline G-34, Alateen Safety Guidelines
3. Forms
4. Other Suggestions
5. Creation of the Guidelines

INDEX SECTION 11e

1. Background
2. General
3. At the Conference/Assembly
4. Overnight Stays
5. Alateen Participation in Al-Anon/Alateen or AA Conference Committee
6. Other suggestions

INDEX SECTION 11f

1. Background

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SECTION 12

INDEX SECTION 12a

1. Groups
2. Districts

INDEX SECTION 12b

1. Background
2. Scope
3. General Correspondence
4. Executive Meeting documents
5. AWSC & Assembly
6. Financial Information
7. Blank Forms
8. Form Letter
9. Area Manual
10. Assembly Host Committee Minutes
11. Destruction
12. Electronic Data
13. Transfer to Area Archivist
14. AAPP Police Record Checks