Area Policy Manual (APM)

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Ontario South Assembly Policies & Guidelines Manual (APM)

Revision date: December 2023

This page contains a new version of all 34 documents (192 pages) of the Ontario South Assembly Policy & Guidelines Manual (APM). You can choose to download it as a single file PDF, or you can view and/or download documents individually.

Single file PDF version of the APM

This new document can be used to perform a search for a word of phrase in all 192 pages of the revised APM. Or it can be downloaded and copied to a memory stick to have it printed by a third-party.

APM_completeDownload

View/download individual APM sections

Use the links listed below to view the content of these documents in your browser; or use the ‘Download’ button to copy them to your computer. All documents are numbered sequentially, with the title of the APM section in their name. The revision date is inserted in the top of each page of each document.

Part 1

00_Cover_pageDownload
01_Table_of_contentsDownload
02_Revision_historyDownload
03_How_to_useDownload
04_History_of_OntarioDownload
05_AcronymsDownload

Part 2

SECTION 1

06_Section_1_General-1Download

INDEX SECTION 1

1. Introduction
2. Purpose of the Manual
3. Distribution of the Manual
4. Revisions to the Manual
5. Maintenance of the Manual
6. Overview of Ontario South Meetings
7. District Boundaries Background Information
8. OSA Proposed Guidelines for Groups wanting to change Districts
9. Registration Process for an Al-Anon Group
10. Email Etiquette

SECTION 2

07_Section_2_Service_PositionsDownload
08_Section_2A_Executive 1Download

INDEX SECTION 2a

1. Eligibility Criteria for All Executive Positions
2. Time Line for Election of Executive
3. Filling Vacancies
4. Common Responsibilities of Executive
5. Delegate
6. Alternate Delegate
7. Chairperson
8. Secretary
9. Treasurer
10. Advisor

09_Section_2B_CoordinatorsDownload

INDEX SECTION 2b

1. General
2. Eligibility Criteria
3. Time Line for Coordinators
4. Filling Vacancies
5. Common Responsibilities of All Coordinators
6. Open Lines Editor
7. Public Outreach Coordinator
8. Alateen Coordinator
9. Group Records Coordinator
10. Archives Coordinator
11. Literature Coordinator
12. Website Coordinator
13. Area Alateen Process Person (AAPP)
14. Forum Coordinator
15. Technology Coordinator

10_Section_2C_Other_PositionsDownload

INDEX SECTION 2c

1. Eligibility Criteria for All Positions
2. Group Representative (GR)
3. Alternate Group Representative (AGR)
4. District Representative (DR)
5. Alternate District Representative (ADR)
6. Al-Anon Information Service Representative (AIS Rep.)
7. Al-Anon Information Service Chairperson (AIS Chair)
8. Alateen Advisory Committee Chairperson
9. Trillium Chairperson

11_Section_11D_Other_PositionsDownload

INDEX SECTION 2d

  1. General
  2. Ontario South Process
  3. Time Line

SECTION 3

12_Section_3A_Executive_MeetingsDownload

INDEX SECTION 3a

1. Introduction
2. Purpose
3. Timing
4. Location
5. Accommodation
6. Travel Costs
7. Meals
8. Other Expenses
9. Floats

12_Section_3B_Handover_MeetingsDownload

INDEX SECTION 3b

1. Handover Meeting

SECTION 4

13_Section_4_AWSCDownload

INDEX SECTION 4

  1. Background
  2. Members
  3. Timing
  4. Location
  5. Bids
  6. Registration & Fee
  7. Registration Form
  8. Accommodation
  9. Meals
  10. Costs
  11. Planning
  12. Notice of Agenda & Motions
  13. Roll Call
  14. Vote to Establish Procedures
  15. Motions
  16. Clarification of Voting/Motion Process
  17. Voice
  18. Voting
  19. Ask-It Basket

SECTION 5

14_Section_5A_AssemblyDownload

INDEX SECTION 5a

  1. Background
  2. Attendance
  3. Timing
  4. Location
  5. Bids
  6. Registration
  7. Costs
  8. Registration Form
  9. Host Committee
  10. Planning Assembly
  11. Notice of Assembly, Agenda & Motions
  12. Vote to Establish Procedures
  13. Introduction of Motions and Items for Discussion
  14. Clarification of Voting/Motion Process
  15. Who is Allowed to Vote
  16. Time Keeper
  17. Voice
  18. Seating
  19. Service Positions
  20. Ask-It Basket
  21. Item for Consideration
  22. Election of Ontario South Executive
15_Section_5B_Assembly_Host_GuidelinesDownload

INDEX SECTION 5b

1. Responsibilities of Chairperson
2. Suggested Meeting Schedule
3. Registration Person
4. Literature Person
5. Information Person
6. Art Person
7. Secretary
8. Greeter Person
9. Country Store Person

SECTION 6

16_Section_6A_Motion_Summary_CurrentDownload
17_Section_6B_Motion_Summary_PastDownload

SECTION 7

18_Section_7A_Trillium_CharterDownload

INDEX SECTION 7a

A: Trillium Charter
1. General
2. Name
3. Statement of Purpose
4. Date
5. Location
6. Financial Backing
7. Trillium Committee Autonomy

19_Section_7B_Trillium_GuidelinesDownload

INDEX SECTION 7b

  1. Committee Position
  2. Shadow Committee
  3. Common Responsibilities of All Committee and Shadow Committee Members
  4. Chairperson
  5. Co-Chair
  6. Past-Chair
  7. Secretary
  8. Treasurer
  9. Al-Anon Program Coordinator
  10. Hotel Liaison Coordinator
  11. Registration Coordinator
  12. Graphics Coordinator
  13. Hospitality Coordinator
  14. Media Coordinator/Voice of the Conference
  15. Literature Coordinator
  16. Alateen Program Coordinator
  17. Alateen Advisor
  18. A.A. Program Coordinator
  19. Greeter Coordinator
  20. OSA Executive Liaison

SECTION 8

# of pages: 3

20_Section_8_FinancesDownload

SECTION 9

21_Section_9A_LDC_GeneralDownload
22_Section_9B_LDC_CharterDownload
23_Section_9C_LDC_Bylaws-1Download

SECTION 10: FORMS & Miscellaneous Ontario South Forms
# of pages: 2

All Ontario South Forms (online and paper) have been moved to the Ontario South Forms page. Click this text to navigate there directly.

For your convenience, a page has been added to the APM with direct links to relevant forms. All you have to do is click on these links to either go to a relevant online form, or view and/or download a document in your browser.

24_Section_10_OSA_FormsDownload

SECTION 11

# of pages: 29

25_Section_11A_Alateen_GeneralDownload

INDEX SECTION 11a

1. Background
2. Affirmation of appropriate conduct within the Alateen program
3. Registration Process for AMIAS (previously: SAM)
4. Registration Process for an Alateen Group
5. Additional Safety Guidelines
6. Frequently asked questions
7. Resources

26_Section_11B_Alateen_AMAIS_Cert_ProcessDownload

INDEX SECTION 11b

1. General
2. AMIAS (previously: SAM) Certification Process
3. Application documents
4. Re-certification process
5. Re-certification Documents
6. Time Frame for Registration and Re-Certification

27_Section_11C_Alateen_Group_Reg_ProcessDownload

INDEX SECTION 11c

1. General
2. Group Registration Process
3. Verification of Alateen Group Information
4. Changes to Alateen Group Information

28_Section_11D_Alateen_Safety_Guidelines_AddDownload

INDEX SECTION 11d

1. Excerpts from OSA motion October 2005
2. (Comments on) WSO Guideline G-34, Alateen Safety Guidelines
3. Forms
4. Other Suggestions
5. Creation of the Guidelines

29_Section_11E_Alateen_Safety_Conference-1Download

INDEX SECTION 11e

  1. Background
  2. General
  3. At the Conference/Assembly
  4. Overnight Stays
  5. Alateen Participation in Al-Anon/Alateen or AA Conference Committee
  6. Other suggestions
30_Section_11F_Alateen_Advisory_CommDownload

INDEX SECTION 11f

1. Background

31_Section_11G_OSAAC_CharterDownload
32_Section_11H_OSAAC_FinancesDownload

SECTION 12

33_Section_12A_Records_Group_DistrictsDownload

INDEX SECTION 12a

1. Groups
2. Districts

34_Section_12B_Records_AreaDownload

INDEX SECTION 12b

1. Background
2. Scope
3. General Correspondence
4. Executive Meeting documents
5. AWSC & Assembly
6. Financial Information
7. Blank Forms
8. Form Letter
9. Area Manual
10. Assembly Host Committee Minutes
11. Destruction
12. Electronic Data
13. Transfer to Area Archivist
14. AAPP Police Record Checks