Ontario South Assembly
Area Policy & Guideline Manual

Below is the Ontario South Assembly Area Policy & Guideline Manual (“Area Manual”)

The Area Manual is available by its individual sections. If you have questions about the Area Manual please contact the Ontario South Chairperson for assistance.

Use the links listed below to view/download the documents. All documents are numbered sequentially, with the title of the Area Manual section in their name. The revision date is inserted at the top of each page of each document.

Cover Documents

00_Cover_pageDownload
01_Table_of_contentDownload
02_Revision_historyDownload
04_History_of_OntarioDownload
05_AcronymsDownload

Section 1 – General

1. General
2. Purpose of the Manual
3. Distribution of the Manual
4. Revisions to the Manual
5. Maintenance of the Manual
6. Overview of Ontario South Meetings
7. District Boundaries Background Information
8. OSA Proposed Guidelines for Groups wanting to change Districts
9. Registration Process for an Al-Anon Group
10. Email Etiquette

06_Section_1_GeneralDownload

Section 2

Service Positions

07_Section_2_Service_PositionsDownload

Section 2A – Executive

1. Eligibility Criteria for All Executive Positions
2. Timeline for Election of Executive
3. Filling Vacancies
4. Common Responsibilities of Executive
5. Delegate
6. Alternate Delegate
7. Chairperson
8. Secretary
9. Treasurer
10. Advisor

08_Section_2A_ExecutiveDownload

Section 2B – Coordinators

1. General
2. Eligibility Criteria
3. Timeline for Coordinators
4. Filling Vacancies
5. Common Responsibilities of All Coordinators
6. Open Lines Editor
7. Public Outreach Coordinator
8. Alateen Coordinator
9. Group Records Coordinator
10. Archives Coordinator
11. Literature Coordinator
12. Website Coordinator
13. Area Alateen Process Person (AAPP)
14. Forum Coordinator
15. Technology Coordinator

09_Section_2B_CoordinatorsDownload

Section 2C – Other Positions

1. Eligibility Criteria for All Positions
2. Group Representative (GR)
3. Alternate Group Representative (AGR)
4. District Representative (DR)
5. Alternate District Representative (ADR)
6. Al-Anon Information Service Representative (AIS Rep.)
7. Al-Anon Information Service Chairperson (AIS Chair)
8. Alateen Advisory Committee Chairperson
9. Trillium Chairperson

10_Section_2C_Other_PositionsDownload

Section 2D – Other Positions

1. General
2. Ontario South Process
4. Timeline

11_Section_11D_Other_PositionsDownload

Section 3A – Executive Meetings

1. Introduction
2. Purpose
3. Timing
4. Location
5. Accommodation
6. Travel Costs
7. Meals
8. Other Expenses
9. Floats

12_Section_3A_Executive_MeetingsDownload

Section 3B – Handover Meetings

1. Handover Meeting

12_Section_3B_Handover_MeetingsDownload

Section 4 – AWSC

1. Background
2. Members
3. Timing
4. Location
5. Bids
6. Registration & Fee
7. Registration Form
8. Accommodation
9. Meals
10. Costs
11. Planning
12. Notice of Agenda & Motions
13. Roll Call
14. Vote to Establish Procedures
15. Motions
16. Clarification of Voting/Motion Process
17. Voice
18. Voting
19. Ask-It Basket

13_Section_4_AWSCDownload

Section 5A – Assembly

1. Background
2. Attendance
3. Timing
4. Location
5. Bids
6. Registration
7. Costs
8. Registration Form
9. Host Committee
10. Planning Assembly
11. Notice of Assembly, Agenda & Motions
12. Vote to Establish Procedures
13. Introduction of Motions and Items for Discussion
14. Clarification of Voting/Motion Process
15. Who is Allowed to Vote
16. Time Keeper
17. Voice
18. Seating
19. Service Positions
20. Ask-It Basket
21. Item for Consideration
22. Election of Ontario South Executive

14_Section_5A_AssemblyDownload

Section 5B – Assembly Host Guidelines

1. Responsibilities of Chairperson
2. Suggested Meeting Schedule
3. Registration Person
4. Literature Person
5. Information Person
6. Art Person
7. Secretary
8. Greeter Person
9. Country Store Person

15_Section_5B_Assembly_Host_GuidelinesDownload

Section 6 – Motion Summary

6A – Motion Summary Current

6B – Motion Summary Past

16_Section_6A_Motion_Summary_Current-2Download
17_Section_6B_Motion_Summary_PastDownload

Section 7A – Trillium Charter

1. General
2. Name
3. Statement of Purpose
4. Date
5. Location
6. Financial Backing
7. Trillium Committee Autonomy

18_Section_7A_Trillium_CharterDownload

Section 7B – Trillium Guidelines

1. Committee Position
2. Shadow Committee
3. Common Responsibilities of All Committee and Shadow Committee Members
4. Chairperson
5. Co-Chair
6. Past-Chair
7. Secretary
8. Treasurer
9. Al-Anon Program Coordinator
10. Hotel Liaison Coordinator
11. Registration Coordinator
12. Graphics Coordinator
13. Hospitality Coordinator
14. Media Coordinator/Voice of the Conference
15. Literature Coordinator
16. Alateen Program Coordinator
17. Alateen Advisor
18. A.A. Program Coordinator
19. Greeter Coordinator
20. OSA Executive Liaison

19_Section_7B_Trillium_GuidelinesDownload

Section 8 – Finances

20_Section_8_Finances-1Download

Section 9 – Literature Distribution Centre (LDC)

9A – LDC General

9B – LDC Charter

9C – LDC By-Laws

21_Section_9A_LDC_GeneralDownload
22_Section_9B_LDC_CharterDownload
23_Section_9C_LDC_BylawsDownload

Section 10 – OSA Forms

All OSA Forms have moved to Member Resources.

Section 11A – Alateen General

1. Background
2. Affirmation of appropriate conduct within the Alateen program
3. Registration Process for AMIAS (previously: SAM)
4. Registration Process for an Alateen Group
5. Additional Safety Guidelines
6. Frequently asked questions
7. Resources

25_Section_11A_Alateen_GeneralDownload

Section 11B – Alateen AMIAS

1. General
2. AMIAS (previously: SAM) Certification Process
3. Application documents
4. Re-certification process
5. Re-certification Documents
6. Time Frame for Registration and Re-Certification

26_Section_11B_Alateen_SAM_Cert_ProcessDownload

Section 11C – Alateen Group Registration Process

1. General
2. Group Registration Process
3. Verification of Alateen Group Information
4. Changes to Alateen Group Information

27_Section_11C_Alateen_Group_Reg_ProcessDownload

Section 11D – Alateen Safety and Behavioural Guidelines

1. Excerpts from OSA motion October 2005
2. (Comments on) WSO Guideline G-34, Alateen Safety Guidelines
3. Forms
4. Other Suggestions
5. Creation of the Guidelines

28_Section_11D_Alateen_Safety_Guidelines_AddDownload

Section 11E – Alateen Safety Conference

1. Background
2. General
3. At the Conference/Assembly
4. Overnight Stays
5. Alateen Participation in Al-Anon/Alateen or AA Conference Committee
6. Other suggestions

29_Section_11E_Alateen_Safety_ConferenceDownload

Section 11F – Alateen Advisory Committee

30_Section_11F_Alateen_Advisory_Comm-1Download

Section 11G & 11H – OSAAC

11G – OSAAC Charter

11H – OSAAC Finances

31_Section_11G_OSAAC_CharterDownload
32_Section_11H_OSAAC_FinancesDownload

Section 12A – Records and Information Management (Groups and Districts)

1. Groups
2. Districts

33_Section_12A_Records_Group_Districts-1Download

Section 12B – Records and Information Management (Area)

1. Background
2. Scope
3. General Correspondence
4. Executive Meeting documents
5. AWSC & Assembly
6. Financial Information
7. Blank Forms
8. Form Letter
9. Area Manual
10. Assembly Host Committee Minutes
11. Destruction
12. Electronic Data
13. Transfer to Area Archivist
14. AAPP Police Record Checks

34_Section_12B_Records_AreaDownload
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